Free checklist
Property Loss Claim: Supporting Documents Checklist
A first-party property claim is assessed on scope and valuation. The scope needs measurement and pricing support; the valuation needs a defensible basis for effective age and useful life.
14 items across 4 categories. This is a general guide for a typical claim of this type, not an exhaustive or jurisdiction-specific list. Confirm exact evidentiary requirements with counsel before submission.
Why the record matters
Depreciation is where most property claims are disputed. Documenting how effective age was determined, and which age/life tables were relied on, is what separates a negotiable position from an assertion.
The checklist
Policy & Coverage
- Complete policy form with endorsements
- Declarations page
- Any prior loss history on the property
Loss Documentation
- Dated photographs of all affected areas
- Field measurements or sketch of affected areas
- Cause-and-origin or forensic engineer report
- Moisture/environmental readings, if applicable
Scope & Pricing
- Line-item estimate by trade
- Subcontractor bids
- Material invoices and price quotes
- Permit fee schedule
Depreciation Support
- Basis for effective age determination
- Age/life tables relied upon
- Documentation of any recoverable depreciation held back
Tick these off as you go
The ClaimDuke calculator carries this same checklist. Tick what you already have and add your own items, and they carry through to the Excel workbook, the Word document and the PDF report you export — so what you hand over shows exactly which records are in the file and which are still outstanding.
Build the calculation and the checklist together
Free to calculate, with a free one-page summary. Paid reports add your branding, a live-formula Excel workbook and the cited methodology behind every line.
Check your state's rules
Evidentiary expectations and the underlying entitlement both vary by jurisdiction. ClaimDuke carries a cited reference for all 50 states covering statutory interest, actual cash value and labor depreciation, delay-claim limits and injury liability.